Privacy Policy

Last Updated: July 2026

Important notice about AI processing: When you scan a receipt, your photo is processed by a third-party AI service to extract the data. We cannot guarantee the privacy or security of data sent to these providers. See Section 3 and our AI Data Processing Notice for details.

This Privacy Policy describes how Bulk Receipt Scanner (operated by Zyzyva LLC, referred to as "we," "us," or "our") collects, uses, and shares your information when you use our receipt scanning and management services.

1. Information We Collect

Account Information: Your email address (for magic-link sign-in, or from Google/Apple if you sign in with them).
Receipt Images: The photos of receipts you upload for scanning.
Extracted Receipt Data: Information read from your receipts — vendor, date, subtotal, tax, total, payment method, line items, and similar fields.
Payment Information: Handled by our payment processor (Square). We store only a customer reference ID and your subscription status — never your full card details.
Usage & Device Information: How you interact with the service, plus your browser type, IP address, and device identifiers.

2. How We Use Your Information

Authenticate you (magic-link email, or Google/Apple sign-in)
Provide and maintain the receipt scanning and management service
Process receipt images through third-party AI services to extract the data
Process subscription payments through Square
Send you sign-in links and important service notifications
Generate your CSV exports (QuickBooks, generic, and line-item formats)

3. Information Sharing

3.1 Service Providers

We share information with third parties that perform services on our behalf:

Payment Processor: Square, for subscription billing.
Email Service: To send sign-in and notification emails.
Hosting & Storage Provider: To run the app and store your receipt images securely.
AI Providers: To extract data from your receipt images (see Section 3.3).

3.2 Team Workspaces

If you scan receipts into a team workspace, those receipts — and the fact that your account scanned them — are visible to that team's administrator. This attribution is how a team's shared receipts are organized and exported.

3.3 AI Processing Services — Important Limitations

Please note:

When you scan a receipt, we send the image to a third-party AI service for processing. Once sent to that provider:

We have no control over how they handle your data
We cannot guarantee privacy or confidentiality
Your data may be used to improve their models
We are not responsible for their data practices

Only scan receipts you are comfortable sending to a third-party AI service.

4. Your Rights and Choices

Access and update your information
Request deletion of your account and data
Export your receipts in CSV format
Opt out of non-essential communications

5. Data Retention

5.1 Receipt Data

Your extracted receipt data (vendors, dates, amounts, line items) and your CSV exports are retained while your account is active. Receipt data is never removed by our automatic image cleanup described below — that cleanup only ever affects stored image files, not the underlying records.

5.2 Receipt Images

Receipt images are stored securely and linked to your receipts so you can refer back to them.
Free accounts: images are retained for at least 90 days from upload.
Paying customers: images are retained for the life of your subscription plus at least 12 months after it ends, so they remain available as records (for example, for tax or audit purposes). Receipts scanned into a team workspace are governed by the team's subscription.
Important: Third-party AI providers may retain their own copies according to their policies, which we do not control.

5.3 Account Deletion

To request deletion of your account and data, email [email protected]. We delete your account data once we process the request. Subscription and billing records may be retained as required for our records and legal obligations.

5.4 Payment Processing

All payments are processed by Square. We store only your subscription status and references to Square's system. Square retains payment details according to its own policies and legal requirements.

6. Data Security

We implement reasonable security measures to protect your information. However, no method of transmission over the Internet is 100% secure.

7. Contact Us

Zyzyva LLC
For privacy-related questions: Contact Privacy Team

Built in Tennessee, USA